Moving To A Brand New Office – Don’t Let Excitement Overwhelm You!

The moment you decide to upgrade your office is often a fantastic one. You realize that actually, you’ve been working so hard and have succeeded to a degree that you can now move upwards and ‘fill your boots’ with the office you deserve. If this sounds like you, then congratulations! This is perhaps one of the most amazing business milestones to consider. But of course, it takes effort, so it’s important not to let the excitement of this move overwhelm you.

Your ideal moving effort should inflict as little damage to the flow of your business life as possible. By that we mean you should arrange as little business downtime as you can while porting your systems and employees over to the new building. You should also put the groundwork in to ensure that as you move into the next environment, you needn’t worry about long-form pauses or difficulties that might delay things further. With our advice you will take care of both of these efforts, and who knows, you might even deeply enjoy the process. You’re allowed to, you know.

Prepare Everything

It’s important to ensure that every facet of the move is considered. For example, the last thing you need when moving to a new office is to remember you haven’t considered where everyone should park. Then, the morning of the new office arrival, chaos is encountered on the street outside. This preparation of every possible need should be figured out before you even select an office. Jot down what would be most important to you in the event of a compromise. Perhaps you will have to install your own air-conditioning in order to get a cheaper deal on a larger space, for example. When you know all the utilities are there, and all the services can resume as expected from the last environment, you know you’ll have most everything considered.

Planning The Layout

Bringing all of your property to the new office is going to be inconvenient upon arrival, that is of course unless you plan the layout ahead of time. Taking the measurements of your desks, installations and equipment, and planning this out on a 1:5 rendition of your floor plan can help you ascertain your layout ahead of time. This helps you squeeze the most navigability, oriented space and a range of other considerations you might have into the office, finding the most room for your space. Don’t forget to consider where the ventilation systems are, the positioning of the windows and how to ensure no entry or exit is obstructed. A good idea of the electrical outlet placements can also help you.

Of course, some offices will be easier than others to attribute this kind of planning to. But it’s heavily important that you do this, because it can help you see what you’re missing. Some office spaces might be relatively blank, and thus you could have more blueprint to work with, especially if you’re in contact with a good range of tradesmen for consultation.

They say the more you sweat in training the less you’ll bleed in war. This is a pretty dramatic comparison, but you can be sure that the morning of your move you will feel similar levels of stress if you haven’t a firm idea of where everything should be located.

Storing Items

Of course, the first thing to do is label the items you would like to transport to your new office, the non-essential items first. It might be that you have endless stacks of server towers from your IT office, or a range of old inventory you’re keeping onto ‘just in case.’ Of course, while this might make the most sense to transition to a new environment thanks to its relatively little value in your daily operation, filling up the new office with these items first can leave you less room as you’re planning the layout. It could be worthwhile to hire professional business storage solutions, as here you can keep all of your non-essential gear free from the elements and stored securely while you transition more essential elements over. As you gut your previous office, restore its original standing and tear out the furniture or applications you might be willing to take with you, having more space to do so could be considered eternally useful.

Transporting Departments

If possible, transport your items across department by department if you’re desperate to keep your functionality as live as possible. You might send across the departments you can do without from the beginning, at least for a week. For example, HR and payroll might have time to spare, and so moving them across and setting them up in a matter of days could be the first step. Provided internet communications are still working effectively, your team should handle this process. Then you might bring over your marketing department, engage notified downtime for your support center, and then one by one you could bring the rest across, with your essential services last. However, this might prove to be more organization than it’s worth, or, of course, you might not have this many departments or employees in the first place.

Simply a week of downtime might help you move everything across into an already-considered office. Give your staff some time off, or potentially have them help restructure their desks and working spaces there. It can be worthwhile to keep a similar seating plan just to ensure everyone is in the right places, and the chaos of adapting to the new environment is less confusing than it could be.

Look After Yourself

Planning massive changes like this, especially if this is setting a precedent, can be extremely tiresome. Look after yourself. Get enough sleep. Ask for help from your staff if you need it. Don’t be afraid to double check things, and learning the power of ‘no’ can help you avoid entering into any new arrangement that you aren’t comfortable with. This way the experience of moving offices can be a little more enjoyable.

We hope that with these tips, you’re sure to move to a brand new office well, helping your company thrive anew.

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