Can You Save Money Through Better Fleet Management?

In small enterprises, worries over fleet costs is a prevalent cause of sleepless nights for business owners. Indeed, while you can’t make it work without a fleet, there’s no denying that managing a fleet puts a significant drain on your budget. However, it’s fair to say that fleet management costs are necessary to keep your vehicles on the road when you need them. You can’t afford to have a vehicle out of service for an extended period of time. With little replacement alternative available to SMEs, any issue with a car, a truck, or a van could mean losing valued customers if you can’t deliver on time. Therefore, it’s a delicate art of balance the cost of your fleet vs. the cost of not having your fleet. However, there are helpful ways to save money with smart management tricks.

 

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Get the admin right

When you’re in the process of developing your fleet’s operational procedures and policies, your first priority is to ensure that you can find the best deal on your insurance cover. Indeed, insuring business vehicles comes at a high cost. It’s a good idea to work closely with commercial brokers who not only understand your requirements – bear in mind that every company has different operational needs – but who can also deliver the most cost-effective cover. Ideally, you want to find a policy that meets your needs and your budget. However, in doubt, experts recommend not ignoring crucial features to save on your insurance cover. 

Ensure your drivers can exercise self-control

The cost of fuel is non-negligible when you manage your business fleet. Fleet managers typically keep track of fuel costs and where to find the cheapest option. However, you could also introduce a tachograph, aka a speed and distance monitor which records as well as your drivers’ activities. There are specific rules for using a tachograph in a business environment which you need to implement. However, when it comes to reducing fuel consumption, you can use the chart to optimize distance, speed, and time to reduce fuel use. 

Preventive maintenance saves costs

Did you know that the costs of vehicle off-road for SMEs can amount to £6,000 a year? This includes the days lost as well as driver downtime. What it doesn’t include, however, is the potential customers lost in the process. You can’t always avoid accidents – your tachograph can be used as evidence when a collision was unavoidable. However, you can implement preventive maintenance to keep your fleet in the best possible conditions. Indeed, alarming stats reveal that a third of fleet don’t check their tyres, which can lead to severe breakdowns. 

What’s your rota system?

Your drivers need time to rest. While it isn’t difficult to coordinate a handful of drivers to create the most time and cost effective schedule, things can get tricky when you’ve got a lot of staff. Using a rota tool that lets you schedule your staff and maintenance times can help you to save a considerable amount of money.

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Fleet management strategies play a significant role in keeping your cost low without putting your drivers or your vehicles at risk. For many SMEs, the most suitable solution is to work closely with a fleet management agency that can look after your assets. 

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